CLAY VERSE MEDIA — PRIVACY POLICY

Last Updated: November 20, 2025

Clay Verse Media (“we,” “us,” “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information.

1. Information We Collect

We collect information in these ways:

1.1 Information You Provide Directly

  • Name, email, phone number

  • Business name

  • Project details

  • Payment information (processed securely by Stripe)

  • Scheduling information (via Calendly)

  • Video submissions or testimonial content

1.2 Information Collected Automatically

  • Website analytics (Squarespace or other tracking tools)

  • Cookies

  • IP address

  • Device/browser information

  • CRM data via GoHighLevel (form submissions, tags, email interaction)

2. How We Use Your Information

We use your information to:

  • provide video and content services

  • communicate with you

  • schedule consultations and production dates

  • process payments

  • deliver project assets

  • send newsletters or updates (via Substack or email marketing tools)

  • improve our website or services

We do not sell your personal information.

3. How We Store & Protect Data

We protect information using:

  • encrypted platforms (Stripe, Squarespace, GHL)

  • secure cloud storage

  • restricted access to raw footage and client files

  • regular account and file audits

4. Sharing Your Information

We only share information with:

  • trusted third-party tools needed for operations (Stripe, Squarespace, Substack, Calendly, GHL)

  • contractors who assist with editing or production (under confidentiality agreements)

  • legal or regulatory authorities if required by law

We never sell or rent your data.

5. Cookies & Tracking

Our website may use:

  • Squarespace analytics cookies

  • GoHighLevel tracking

  • Embedded video host analytics (Vimeo, YouTube, etc.)

  • Email pixel tracking for engagement

You may disable cookies in your browser settings.

6. Email Communications

By subscribing or contacting us, you may receive:

  • project updates

  • newsletters

  • video strategy tips

  • service announcements

You can unsubscribe at any time.

7. Video & Testimonial Content

If you submit or participate in video content:

  • you consent to storage and processing of your likeness

  • usage is governed by your project agreement

  • you may request removal from public promotional use

8. Children’s Privacy

We do not knowingly collect information from children under 13.

9. Changes to This Policy

We may update this Privacy Policy occasionally. Updates will be posted on this page with a new “Last Updated” date.

10. Contact Us

For privacy questions or requests:
Clay Verse Media
jaddington@clayversemedia.com
470 941 5593